SAP Business One Interview Questions and Answers

Q1. What is SAP Business One (B1)?

Ans:

SAP Business One (B1) is an integrated enterprise resource planning (ERP) solution for small and medium-sized businesses, as well as divisions and subsidiaries of larger companies.It offers a complete suite of business applications, including financials, accounting, sales, customer relationship management, inventory, and manufacturing.

Q2. What is the process for SAP Business One implementation?

Ans:

SAP Business One is typically implemented as a two-layer architecture. The system is primarily based on a Microsoft SQL Server database where all the data has been centrally stored. The business logic is generally processed on the client software (fat client).

Q3. Why is SAP Business One (B1)?

Ans: 

SAP Business One software is created specifically for small and midsize businesses.It is a single, Powerful application that can help you better manage practically every aspect of your daily operations. 

Some important Points of SAP Business One are:

• It is easy to use and learn
• It is affordable for SMEs
• It is designed for small and mid sized businesses
• It is not a restricted or ‘cut-down’ version of SAP ERP
• It gives you fast return on investment
• It grows with your business
• It provides fully integrated functionality across all your business

Q4. Which are the DLLs used in SAP Business One SDK?

Ans: 

Interop.SAPbouiCOM.dll and Interop.SAPbobsCOM.dll are the two dll’s used in SAP Business One SDK. Interop.SAPbouiCOM.dll is used for accessing the user controls that are displayed over the form. Different controls such as label, Combobox, matrix, etc. can be accessed using Interop.SAPbouiCOM.dll. Interop.SAPbobsCOM.dll is used for accessing objects that are used in SAP. For eg, an item object can be accessed as, Dim objItem As SAPbobsCOM.Items

Q5. What is used in SDK for developing a form?

Ans: 

Screen painter is used for developing forms in SAP Business One SDK. Screen painter is provided as an add-on by SAP and it can be used to design and develop forms. The files created by the screen painter have srf extension and these files should be renamed to XML for deploying them in SAP Business One.

Q6. What is the et_FORM_DATA_ADD event in SAP Business One SDK?

Ans: 

et_FORM_DATA_ADD event fires when the add button is clicked. This event adds a new record in SAP. This event can be used for validating the input received by the user. This event fires in two sessions. In the first session, an event fires before the successful execution of the event I .e.ActionSuccess.The code is as,

BusinessObjectInfo.EventType = SAPbouiCOM.BoEventTypes.et_FORM_DATA_ADD ANDBusinessObjectInfo.ActionSuccess = False The second session occurs when the action is executed successfully i.e.

SAPbouiCOM.BoEventTypes.et_FORM_DATA_ADD ANDBusinessObjectInfo.ActionSuccess = True

Q7. Can you explain what CRM is in the context of SAP Business One?

Ans: 

CRM, or Customer Relationship Management, is a software solution that helps businesses manage their customer data. In the context of SAP Business One, CRM is used to manage customer information such as contact details, sales history, and support requests. This information can be used to help sales and support teams provide better service to customers, and to help marketing teams create targeted campaigns.

Q8. What are the various components of SAP Business One client software ?

Ans: 

The various components of SAP Business One client software are the graphical user interface and the business object classes connecting to the database.

Q9. What are the features of SAP Business One?

Ans: 

• Accounting and financial management
  
• Customer Relationship Management (CRM)
  
• Supply chain and warehouse management
  
• Manufacturing Production Management (MRP)
  
• Purchasing and Procurement
  
• Reporting and Analytics
• Integration solutions

Q10. What is the company object in SAP Business One ?

Ans: 

Company object represents SAP Business One database. Is used to establish a connection to a Microsoft SQL Server database.

Q11. What is the use of the company object in SAP Business One?

Ans: 

The following are the uses of company object in SAP Business One

1. Access Data in an SAP Business One database.
2. Connect to and disconnect to the customer database.
3. Start and end global transactions.
4.  Work with XML data.

Q12. How does SAP Business One help improve customer satisfaction?

Ans: 

SAP Business One helps improve customer satisfaction by providing a complete, integrated view of all customer information. This allows businesses to quickly and easily resolve customer issues, identify upsell and cross-sell opportunities, and provide a better overall customer experience.

Q13. Where do you store the master data in  BI 7.0?

Ans:

Unlike the older version of BW which uses star schema, BI 7.0 uses the extended star schema. In this, master data is stored outside the cube. In the star schema, both master data and transaction data reside inside the cube bringing many problems: master data not reusable, computing of alphanumeric values, and analysis is limited. In BI 7.0 Master data is stored outside the cube which makes it reusable, and alphanumeric values can be computed and many more analyses are possible.

Q14. Why do you think an SAP-certified business management solution like SAP B1 is better than a traditional general accounting package?

Ans:

There are a few reasons why an SAP-certified business management solution like SAP B1 is often seen as being better than a traditional general accounting package. First, because SAP B1 is designed specifically for small and medium businesses, it is often seen as being more user-friendly and easier to implement than a traditional accounting package. Additionally, SAP B1 integrates with other SAP software products, which can provide a more seamless and efficient workflow for businesses that use multiple SAP products. Finally, SAP B1 is often seen as being more cost-effective than a traditional accounting package, since it is typically priced on a per-user basis rather than on a per-license basis.

Q15. Which tool is provided by SAP for keeping track of events?

Ans:

SAP Business One Event Logger is a tool provided by SAP for keeping the track of events. Both SAP Business One and event logger should be executed simultaneously. Event logger will give you a detailed list of events that fired while operating SAP. Event logger is a very useful tool while developing add-ons in SDK. Coding can be done as per the events that are shown in the event logger. For developing robust applications in SAP Business One SDK, event logger is a useful tool since entire programming in SAP Business One SDK is event driven.

Q16. What is A/R Invoice?

Ans:

The acronym of A/R Invoice is Account Receivable Invoice. For selling a product, the following invoices are added in SAP Business One 

• Sales Quotation
• Sales Order
• Delivery
•  A/R Invoice

So A/R Invoice is the last process for the sales department. When the A/R Invoice is added, the respective accounting entries are added. The report from the A/R Invoice is sent as a bill along with the product.

Q17. What is A/P Invoice?

Ans:

 The acronym of A/P Invoice is Account Payable Invoice. For purchasing the goods, the following invoices are added in SAP Business One 

• Purchase Quotation
• Purchase Order
• Goods Receipt PO
• A/P Invoice

So A/P Invoice is the last process for the purchasing department. When A/P Invoice is added, the accounting effect can be seen.

Q18. What are the main benefits of using SAP Business One over other similar solutions?

Ans: 

There are many benefits of using SAP Business One over other similar solutions, but some of the main ones include:

• SAP Business One is much more comprehensive, covering a wider range of business needs than most other solutions.
• SAP Business One is much more user-friendly, making it easier for employees to quickly learn and use the system.
• SAP Business One integrates with other SAP solutions, making it easy to connect and use data from multiple systems.

Q19. What are the functions of the User Interface (UI API)?

Ans:

 UI API stands for User Interface Application Program.Dll is provided by SAP i.e. Interop.SAPbouiCOM.dll.The reference of this dll is added in the project to access it in the project. UI API is used for accessing the controls that are displayed on the form. The following are the functions of UI API

• Provides objects and methods to access screen objects of the User Interface.
• Provides access to internal system events of the user interface.
• Provides the ability to modify or add menus, windows, or fields.
• It provides one integrated user interface.
• Use COM capable development tools (Microsoft Visual …)

Q20. What are the functions of the Data Interface API (DI API)?

Ans: 

Following are the functions of the Data Interface API (DI API) -

• DI API provides objects and methods i.e. add, update, Remove, for performing various data level operations. This can be done without installing SAP Business One client.
• DI API provides access to business objects i.e. master data and transnational data.
• DI API can be used in COM capable development tools (e.g. Microsoft Visual Studio). Dll SAPbobsCOM.dll is provided by SAP. Just by adding the reference of this dll, you can perform data level operations.

Q21. What are the different types of transactions supported by DI API?

Ans: 

Following are the different types of transactions supported by DI API -

• Single Transaction
• Global Transaction

Q22. What are the different types of transaction codes supported by SAP Business One?

Ans: 

The different types of transaction codes supported by SAP Business One are:

• A (Accounting)
• C (Controlling)
• F (Financial)
• I (Inventory)
• M (Manufacturing)
• O (Order)
• P (Production Planning)
• R (Sales and Distribution)
• T (Transportation)
• W (Warehouse)

Q23. What is the value returned when any method of DI API object executes successfully?

Ans:

The value of 0 (Zero) is returned when any method of a DI API object executes successfully.

Q24. What are the steps involved in creating a new user account in SAP Business One?

Ans:

The steps involved in creating a new user account in SAP Business One are as follows:

1. From the SAP Business One Main Menu, choose Administration > System Initialization > User Authorization.
2. In the User Authorization window, choose Add New User from the toolbar.
3. In the Add New User window, enter the user’s information in the appropriate fields.
4. Choose the user’s authorization groups from the Available Authorization Groups list and add them to the Selected Authorization Groups list.
5. Choose OK to save the new user account.

Q25. What are the different methods available for setting up a database connection with SAP Business One?

Ans:

The different methods available for setting up a database connection with SAP Business One are:

1. ODBC
2. JDBC
3. ADO.NET
4. OLEDB

Q26. What is the process flow for generating Sales Reports in SAP Business One?

Ans:

The process flow for generating Sales Reports in SAP Business One is as follows:

1. Go to the Sales Order screen.
2. Select the order you want to generate a report for.
3. Click on the “Reports” button.
4. Select the “Sales Report” option.
5. Choose the type of report you want to generate.
6. Click on the “Generate” button.

Q27. What are the SAP Business One Modules?

Ans:

• Administration
• Financials
• Opportunities
• Sales Report
• Purchasing Documents
• Business Partners
• Banking
• Inventory
• Resource
• Production
• Price
• Service
• Project Management
• Human Resources
• Reports
• Customer Relationship Management (CRM)
• Material Requirements Planning (MRP)

Q28. Which module is the most important in SAP Business One?

Ans:

The importance of SAP Business One modules are dependent with the need of a Business means all modules listed above are important based on Industry requirement. Some businesses may place a greater emphasis on financial management, while others may prioritize sales and customer relationship management or inventory and distribution.

Q29. What are the key factors to consider when choosing an SAP Partner?

Ans:

There are a few key factors to consider when choosing an SAP partner:

• Make sure the partner has extensive experience with the SAP Business One platform.
• Ensure that the partner has a good understanding of your business and can offer tailored solutions.
• Make sure the partner has a good reputation and is known for providing quality services.

Q30. What are the three levels of security available in SAP Business One? Which one would you recommend in certain situations?

Ans:

The three levels of security available in SAP Business One are:

1. Single sign-on – This is the most secure option, as it requires users to log in with their SAP user ID and password.
2. Two-factor authentication – This option requires users to log in with their SAP user ID and password, as well as a second factor, such as a one-time password generated by a token.
3. Windows authentication – This is the least secure option, as it allows users to log in with their Windows credentials.

In general, we would recommend using single sign-on or two-factor authentication for the most security. However, Windows authentication may be sufficient in some cases, such as when all users are within the same trusted network.